(Last Updated 2/22/24)
If you would like to account for internal expenses when pricing your tickets on PromoTix (for example, credit card processing, venue restoration fees, etc.), then you can factor in these expenses when deciding on your ticket prices. For example:
- Your planned "take home" amount: $10.00
- Venue restoration fee: $2.00
- Your ticket price on PromoTix: $12.00
When you run a report at the end of your event, you can add up to three expenses into your PromoTix reports in order to separate these expenses from your actual "take home" amount. This tutorial will show you how.
1. Account for your expenses when pricing your tickets on PromoTix
When pricing your tickets on PromoTix, don't forget to "add a bit extra" in order to cover your internal expenses.
2. Publish your event
Once you are ready, publish your event by clicking on the "Publish" button.
3. Click on the "Reports tab," and then select the "Sales by ticket type report"
Click on the "Reports" tab from the side menu, and then select the "Sales by ticket type" report in the "Report type" dropdown menu.
4. Click on the "Add expense" button
Click on the "Add expense" button to add your first expense.
5. Add up to three expenses
On this screen, you can add up to three internal expenses to factor in to your report:
- A 👉 Select which ticket types your expense should apply to.
- B 👉 Name your expense.
- C 👉 Enter in an amount for the expense.
- D 👉 Select whether the amount entered is a percentage or a flat amount.
- E 👉 Add up to three expenses.
- F 👉 Don't forget to save your changes once you're done.
Once you are done, click on "Save changes."
6. Click on "Print report"
Click on the "Print report" button to save or print a copy of your sales by ticket type report.
7. View your report with expenses built in
In your exported report, you will see that the "Face value" of each of your ticket types now shows your actual "take home" amount. Your "Total face value" column represents the total gross sales for each of your ticket types with expenses taken out.
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