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How to Create an In-Person Event

(Last Updated 11/11/20)

Here's how you create an in-person event on PromoTix!

1. Click on "+ New Event"
PromoTix Create New Event

Click on the "+ New Event" button to start creating your event.

TIP: You can also create a new event using the method below:

PromoTix Create New Event Alternative

2. Fill Out Your Event's Details

Step 1 Add Event DetailsAdd some basic details for your event. You can add a title, upload images, write a detailed description, and more. Once you're done, click on the "Save & Continue" button.

  • A 👉 Upload one or several images for your event

  • B 👉 Write a catchy title for your event

  • C 👉 Write a detailed description (optional)

  • D 👉 If your event has co-producers, you can tag them here (optional)

  • E 👉 If your event has performers or speakers, you can tag them here (optional)

  • F 👉 Tag a few popular keywords to help attendees find your event (optional)

  • G 👉 Choose the category that best matches your event

  • H 👉Set your event to "Public" if you want more people to find your event online and on PromoTix!

3. Add Venue, Set Dates & Times

Create Event When & WhereLet your attendees know when and where your event will take place. First, make sure "In-Person Event" is selected in the dropdown menu in the very top.

When adding your venue information, type your venue's address into the field and then select an option from the list of suggestions. The rest of the location fields should populate automatically.

NOTE: After selecting your venue's address, if you receive an error message that says "Venue Not Found," click on the "Drop Pin" button to the right of the screen.

Set the dates and times for your event in the remaining fields, and once you're done, click on the "Save & Continue" button.

TIP: Use the "+ Add another day" button to add multiple days to your event.

TIP: If your event spans continuously over multiple days, click on the "Past Midnight" checkbox(es).

4. Create Tickets

Create TicketsTime to let people know what you're selling! After you've set up all of your tickets, click on the "Save & Continue" button.

  • A 👉 Select your Country from the dropdown menu

  • B 👉 Select your Currency from the dropdown menu

  • C 👉 Click and drag to re-order your ticket types (optional)

  • D 👉Add a title for your ticket type

  • E 👉Set available ticket inventory

  • F 👉Set a price

  • G 👉 Show additional settings (see below)

  • H 👉Duplicate your ticket type

  • I 👉Delete your ticket type
  • J 👉Create a new ticket type

Here are the additional settings you can adjust for each ticket type:

Create Tickets Additional Settings

  • K 👉 Decide when you would like your ticket type to go on sale

TIP: You can either choose a specific date & time, or have your ticket type go on sale when another one goes off sale.

  • L 👉 Set whether your ticket type will be public or private

  • M 👉 Decide when you would like your ticket type to go off sale

  • N 👉 Add a ticket description (optional)

  • O 👉 The minimum number of this ticket type that can be purchased at a time

  • P 👉The maximum number of this ticket type that can be purchased at a time

  • Q 👉 If "Hide From Buyer" is selected, your buyers will not see your ticket description

  • R 👉 If "Show For Buyer" is selected, your buyers will be able to see how many tickets are remaining

  • S 👉If "No" is selected, ticket holders will not be allowed to transfer this ticket to others using PromoTix

5. Adjust Payment Settings

PromoTix Adjust Payment Settings

Make sure you get paid from ticket sales!
  • A 👉 If you need to collect additional tax on orders, you can add a tax here

  • B 👉 Select "Custom" here to add a refund policy (cannot be changed once your event is published)

  • C 👉 Your refund policy will be displayed publicly on your event page (cannot be changed once your event is published)

  • D 👉Add a support email address in case your buyers need to reach you

  • E 👉 If you're selling tickets on PromoTix, you'll be required to connect a Stripe account here. Simply click this button to link a pre-existing Stripe account, or create a new one.

NOTE: Once your Stripe account has been connected successfully, you will see a small edit icon on the button and the text "Connected with Stripe." You can click on the edit icon to connect a different Stripe account to your event once one has already been connected.

Once you're done on this screen, click on the "Save & Continue" button.

6. Customize Checkout

PromoTix Customize Checkout

  • A 👉 Once customers add tickets to their cart, this is how much time they will have to checkout

  • B 👉By default, buyers do not have to fill out information for each ticket on their order. If you want to collect information on every ticket purchased, check the appropriate boxes.

NOTE: Anytime someone places an order, in case there's ever a problem we always collect the following information from them: First Name, Last Name, Email Address, and Phone Number.

Once you're done, if you'd like to see what your finished event page will look like, click on the "Preview" button. To publish your event page and start selling tickets, click on "Publish Event."

6. Start Selling Tickets

PromoTix-Event-Page-URL-1Congratulations, your event is now live!

Follow these steps to view your brand new event page, and share it with the world:

  1. Click on your event from your PromoTix dashboard (the small green banner that says "Live" indicates that your event has been published)
  2. Click on the "View Event" button in the top right hand corner of the screen
  3. Click on the orange "Share Event" button
  4. Copy your event page's link (shown below) and start sharing it to begin selling tickets

PromoTix Share Event

Still Have Questions?

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Sebastian Schulze
Sebastian Schulze
Sebastian is a client success specialist who has overseen the research, planning, and execution of all major product releases at PromoTix, Inc. Sebastian ensures a seamless onboarding experience for users, and provides our clients with the tools and support needed to achieve their goals.

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